Polices and Procedures

All Documents

Board of Trustees Bylaws

  Policy/Procedure Approval Date
Appointment of Professional Contractual Employees Bylaw September 16, 2004
Board By Laws and Policies Bylaw January 25, 2021
Board Members' Code of Ethics Bylaw April 22, 2019
Board of Trustee Meetings Bylaw January 25, 2021
Board of Trustees Communication Bylaw January 25, 2021
Board of Trustees Officers Bylaw January 25, 2021
Board Quorum Bylaw December 18, 2003
College Budget Public Hearing Bylaw February 19, 2004
College President Bylaw January 25, 2021
Committees of the Board of Trustees Bylaw January 25, 2021
Duties and Authority of Board of Trustees Bylaw January 25, 2021
Legal Entity Bylaw April 21, 2005
Mandated Trustee Professional Development Training Bylaw July 24, 2017
Mandated Trustee Professional Development Training procedure January 11, 2021
Meetings Held by Teleconference or Videoconference Bylaw August 24, 2020
President Emeritus Bylaw June 23, 2014
Special and Emergency Board of Trustee Meetings Bylaw January 25, 2021
Student Trustee Bylaw May 23, 2016
Trustee Emeritus Bylaw September 25, 2017
Trustee Travel and Expense Reimbursement Bylaw September 16, 2004
Trustee Travel and Expense Reimbursement procedure September 16, 2004
Trustees Bylaw January 25, 2021

Business Services and Finances

  Policy/Procedure Approval Date
Acceptance and Processing of Donations policy September 28, 2015
Acceptance and Processing of Donations procedure September 28, 2015
Accounting policy April 20, 1998
Accounts Receivable policy May 19, 2014
Accounts Receivable procedure May 19, 2014
Audits policy March 23, 2013
Budget policy January 1, 1999
Cash Handling policy May 19, 2014
Cash Handling procedure May 19, 2014
College Finances policy January 1, 1999
College Indebtedness policy January 1, 1999
Compliance with Disclosures Pursuant to Securities Law policy February 28, 2022
Compliance with Disclosures Pursuant to Securities Law procedure January 27, 2022
Depository of Funds policy January 1, 1999
Fund Balance policy June 22, 2020
Fund Solicitation policy April 27, 2020
Fund Solicitation procedure April 27, 2020
Identity Theft Pursuant to Red Flags Rule policy December 17, 2009
Identity Theft Pursuant to Red Flags Rule procedure December 17, 2009
Insurance policy January 1, 1999
Inventory Control - Non-Expendable Items policy October 16, 2003
Inventory Control - Non-Expendable Items procedure October 16, 2003
Investments policy May 19, 2014
Liability policy January 1, 1999
Partial Tuition Support (Charge Back) policy January 1, 1999
Payment Card Industry Data Security Standards policy December 18, 2017
Payment Card Industry Data Security Standards procedure December 18, 2017
Purchasing and Contracts policy November 28, 2016
Purchasing and Contracts procedure October 12, 2022
Records Maintenance and Retention policy February 17, 1993
Senior Citizen Tuition Waiver policy April 25, 2016
Solicitation policy December 21, 2000
Tuition and Fees policy January 1, 1999

General College Policies/Administration

  Policy/Procedure Approval Date
Acceptable Use of Kaskaskia College Resources policy March 23, 2015
Accuracy in Marketing and Recruitment Materials Publication procedure January 11, 2021
Alcohol and Drug Abuse Prevention policy April 23, 2018
Alcohol and Drug Abuse Prevention procedure April 23, 2018
Alcohol on Campus policy October 22, 2018
College Pandemic Response policy July 27, 2020
Email policy March 23, 2015
Email procedure March 23, 2015
Fraud Awareness and Whistleblower Protection policy July 24, 2017
Fraud Awareness and Whistleblower Protection procedure July 24, 2017
Freedom of Information Act procedure March 26, 2021
Freedom of Information Act policy January 25, 2021
Grants policy February 10, 2010
Grants procedure February 10, 2010
Information Security policy May 18, 2020
Logo and Seal Usage policy March 22, 2021
Maintenance and Operation of College Facilities policy January 1, 1999
Medical Emergency Preparedness/Automated External Defibrillator policy February 26, 2018
Medical Emergency Preparedness/Automated External Defibrillator procedure September 13, 2023
Mission policy February 24, 2020
Naming For Facilities, Areas, and Endowments procedure January 11, 2021
New and Revised College Policies policy January 25, 2021
New and Revised College Policies procedure January 11, 2021
Possession of Weapons policy February 24, 2014
President's Cabinet Membership and Standards procedure March 10, 2020
President's Cabinet policy March 23, 2020
Property Naming policy March 17, 2011
Service Animals policy December 14, 2015
Service Animals procedure December 14, 2015
Smoke Free Campus policy July 28, 2014
Social Media policy November 27, 2017
Strategic Planning Institutional Goals policy February 24, 2020
Strategic Planning procedure August 16, 2023
Surveys policy November 28, 2016
Textbooks policy January 1, 1999
Use and Disposal of College Property policy January 17, 2002
Use and Disposal of College Property procedure January 17, 2002
Use of College Equipment policy January 1, 1999
Use of College Facilities by Outside Organizations policy May 19, 2004

Instruction

  Policy/Procedure Approval Date
Academic Freedom policy January 1, 1999
Auditing of Classes policy January 1, 1999
Campus Cancellation of Classes policy December 19, 2022
Campus Cancellation of Classes procedure November 17, 2022
Certificates policy January 1, 1999
Class and Program Scheduling policy January 1, 1999
Classification of Students policy January 1, 1999
Classroom Visitation policy January 1, 1999
Copyright policy December 18, 2017
Copyright procedure December 18, 2017
Course Lab Fees policy December 24, 2003
Course Lab Fees procedure December 24, 2003
Credit Hour policy August 27, 2018
Credit Hour procedure August 27, 2018
Curriculum Development policy April 27, 2020
Curriculum Development procedure April 27, 2020
Distance Learning Engagement policy April 20, 2022
Distance Learning Engagement procedure December 17, 2018
Faculty and Instructional Staff Credentialing procedure September 13, 2023
Faculty Class Cancellation policy January 23, 2023
Faculty Class Cancellation procedure December 7, 2022
Faculty Credentialing policy April 24, 2017
Faculty Mentoring policy December 16, 2013
Faculty Mentoring procedure December 9, 2013
Grade Appeals policy July 23, 2018
Grade Appeals procedure October 21, 2010
Grading System policy November 15, 2007
Guarantee of Competency for Occupational Programs policy October 15, 1992
Guarantee of Course Transferability for Associate in Arts and Associate in Science Degrees policy October 15, 1992
Incomplete Grades policy December 15, 2011
Incomplete Grades procedure September 15, 2011
Independent Study policy December 20, 2007
Independent Study procedure December 20, 2007
Non-Traditional Credit Opportunities policy August 26, 2013
Non-Traditional Credit Opportunities procedure August 26, 2013
Public Peformances, Presentations, and Exhibits policy February 24, 2014
Public Performances, Presentations, and Exhibits procedure February 24, 2014
Syllabi policy March 28, 2022
Syllabi procedure September 13, 2023

Personnel

  Policy/Procedure Approval Date
A Reduction in Force policy January 1, 1999
Academic Support Services Faculty policy January 1, 1999
Adjunct Faculty Pay for Former Employees of Kaskaskia College policy November 15, 2007
Adjunct Faculty Pay for Former Employees of Kaskaskia College procedure November 15, 2007
Adjunct Faculty Pay policy December 21, 2007
Adjunct Faculty Pay procedure December 21, 2007
Appointment Status and Length of Appointment (Part-time, Short-term and Seasonal) policy January 1, 1999
Award Recognition policy July 1, 2013
Award Recognition procedure February 23, 2022
Blood-borne Pathogens policy July 20, 1995
Campus Closure for Employees procedure December 7, 2022
Campus Closure for Employees policy January 23, 2023
Cell Phone Safety policy August 18, 2008
COMPENSATORY TIME FOR NON-UNION NON-EXEMPT EMPLOYEES policy June 26, 2023
COMPENSATORY TIME FOR NON-UNION NON-EXEMPT EMPLOYEES procedure May 10, 2023
COMPENSATORY TIME FOR POLICE OFFICERS procedure September 13, 2023
Conflict of Interest/Nepotism policy August 27, 2018
Conflict of Interest/Nepotism procedure August 27, 2018
Discipline, Suspension, and Discharge of College Employees policy January 1, 1999
DISCIPLINE, SUSPENSION, AND DISCHARGE OF COLLEGE EMPLOYEES procedure May 10, 2023
Distribution of Directory Information policy August 21, 1997
Donation of Paid Leave Days for College Major Gifts Campaign procedure November 15, 2007
Donation of Paid Leave Days for College Major Gifts Campaign policy November 15, 2007
Drug Free Workplace policy March 16, 1995
Educational Advancement policy September 16, 2004
Educational Advancement procedure September 16, 2004
EMPLOYEE ATTENDANCE, ABSENTEEISM, AND UNAUTHORIZED ABSENCE policy June 26, 2023
EMPLOYEE BEREAVEMENT LEAVE policy May 22, 2023
EMPLOYEE BEREAVEMENT LEAVE procedure April 12, 2023
Employee/Retiree Tuition/Mandatory Fee(s) Waiver policy March 20, 2023
Employee/Retiree Tuition/Mandatory Fee(s) Waiver procedure February 16, 2023
Employees with Communicable Diseases policy August 24, 2020
Equal Employment Opportunity/Affirmative Action policy January 1, 1999
Faculty Evaluation System policy January 1, 1999
Family and Medical Leave policy April 18, 1996
Grievances procedure January 1, 1999
Health Care Benefits policy May 16, 1996
Longevity Pay policy July 23, 2012
Longevity Pay procedure July 5, 2018
Mandated Reporting of Child Abuse and Neglect policy September 24, 2012
Non-Harassment policy December 21, 2002
OVERTIME COMPENSATION FOR NON-UNION NON-EXEMPT EMPLOYEES procedure May 10, 2023
OVERTIME COMPENSATION FOR NON-UNION NON-EXEPT EMPLOYEES policy June 26, 2023
OVERTIME COMPENSATION FOR POLICE OFFICERS procedure September 13, 2023
Ownership and Royalties of Patents and/or Copyrights policy January 1, 1999
Patient Protection and Affordable Care Act policy June 24, 2013
Personal Leave of Absence policy September 24, 2018
Personal Leave of Absence procedure January 1, 1999
Professional Development policy November 16, 1998
Prohibited Political Activities and Gift Ban policy May 20, 2004
Retirement policy February 16, 1998
Salaries policy January 1, 1999
Selection, Appointment, and Reappointment policy April 8, 2002
Selection, Appointment, and Reappointment procedure June 7, 2022
Sexual Abuse policy August 21, 2003
Sexual Abuse procedure August 21, 2003
Sexual Offender/Sexual Predator Registration for Students, Employment Applicants, and Employees of Kaskaskia College policy December 16, 2012
Sick Leave Bank procedure May 16, 2002
Sick Leave Bank policy May 16, 2002
Support Staff policy July 21, 1988
Teaching Faculty policy January 1, 1999
Telecommuting and Remote Work policy December 19, 2022
TELECOMMUTING AND REMOTE WORK procedure November 17, 2022
Tenure policy January 1, 1999
Travel and Expense Reimbursement policy March 3, 2020
Travel and Expense Reimbursement procedure December 19, 2016
Types of Appointments policy January 1, 1999
Vacation Leave for Grant-funded Employees policy July 1, 2005
Vacation Leave for Non-Grant-funded Employees policy July 1, 2005
Voluntary Separation of Employment policy March 20, 1997

Student Services

  Policy/Procedure Approval Date
Academic Advising policy January 25, 2021
Academic Renewal policy December 7, 2011
Academic Renewal procedure December 7, 2011
Admissions policy September 16, 2010
Athletic Hall of Fame policy December 19, 2016
Athletic Hall of Fame procedure November 28, 2016
Definition of Residence policy January 23, 2023
Definition of Residence procedure December 7, 2022
Disability Services policy July 17, 2008
DISABILITY SERVICES PROCEDURE procedure July 17, 2008
Financial Aid policy September 16, 2010
Fitness Center policy January 28, 2010
Fitness Center procedure January 28, 2010
Follow Up Studies policy August 16, 2017
HARDSHIP WITHDRAWAL policy October 24, 2022
HARDSHIP WITHDRAWAL procedure September 14, 2022
Maintenance of Records policy August 16, 2017
Privacy of Student Records (FERPA) policy May 18, 2020
Privacy of Student Records (FERPA) procedure May 18, 2020
Prohibiting Sex-Based Misconduct policy September 28, 2020
Prohibiting Sex-Based Misconduct procedure September 28, 2020
Reverse Transfer policy May 24, 2021
Reverse Transfer procedure April 29, 2021
Standards for Academic achievement policy August 26, 2013
Standards for Academic Achievement procedure January 11, 2021
Student Accident Insurance policy January 20, 2005
Student Activities policy December 5, 2021
Student Activities Budget policy July 24, 2017
Student Activities Budget procedure July 24, 2017
Student Activities procedure January 25, 2021
Student Attendance policy February 22, 2021
Student Code of Conduct policy July 24, 2017
Student Code of Conduct procedure August 2, 2021
Student Complaints - Non-Grade Appeal, Non-Harassment Issues policy October 21, 2010
Student Complaints - Non-Grade Appeal, Non-Harassment Issues procedure August 2, 2021
Student Rights and Responsibilities policy July 24, 2017
Student Rights and Responsibilities procedure July 24, 2017
Student Services policy September 16, 2010
Student Wellness Intervention and Facilitation Team (SWIFT) policy March 21, 2016
Student Wellness Intervention and Facilitation Team (SWIFT) procedure March 21, 2016
Students with Communicable Diseases policy August 24, 2020
Transfer Credit policy January 25, 2021
Use of Student Promotional Information policy April 24, 2003
Veterans Services policy March 26, 2018
Veterans Services procedure March 26, 2018
Waiver and scholarship awards policy November 5, 2019
Waiver and scholarship awards procedure November 25, 2019