Policies and Procedures

All Documents

Board of Trustees Bylaws

  Policy/Procedure Approval Date
book Appointment of Professional Contractual Employees Bylaw September 16, 2004
book Board Bylaws and Policies and Procedures Bylaw January 25, 2024
book Board Members' Code of Ethics Bylaw April 22, 2019
book Board of Trustee Meetings Bylaw January 25, 2021
book Board of Trustees Communication Bylaw January 25, 2021
book Board of Trustees Officers Bylaw January 25, 2021
book Board Quorum Bylaw December 18, 2003
book College Budget Public Hearing Bylaw February 19, 2004
book College President Bylaw February 26, 2024
book Committees of the Board of Trustees Bylaw January 25, 2021
book Duties and Authority of Board of Trustees Bylaw January 25, 2021
book Legal Entity Bylaw April 21, 2005
book Mandated Trustee Professional Development Training Bylaw July 24, 2017
description Mandated Trustee Professional Development Training Procedure January 11, 2021
book Meetings Held by Audio or Video Conference Bylaw December 18, 2023
book President Emeritus Bylaw June 23, 2014
book Special and Emergency Board of Trustee Meetings Bylaw January 25, 2021
book Student Trustee Bylaw May 23, 2016
book Trustee Emeritus Bylaw September 25, 2017
book Trustee Travel and Expense Reimbursement Bylaw September 16, 2004
description Trustee Travel and Expense Reimbursement Procedure September 16, 2004
book Trustees Bylaw January 25, 2021

General College Policies/Administration

  Policy/Procedure Approval Date
book Acceptable Use of Kaskaskia College Resources Policy March 23, 2015
description Accuracy in Marketing and Recruitment Materials Publication Procedure January 11, 2021
book Alcohol and Drug Abuse Prevention Policy April 23, 2018
description Alcohol and Drug Abuse Prevention Procedure April 23, 2018
book Alcohol on Campus Policy October 22, 2018
book Application Privacy Policy September 23, 2024
book Campus Privacy Policy September 23, 2024
book College Pandemic Response Policy July 27, 2020
book Email Policy March 23, 2015
description Email Procedure March 23, 2015
book Facility Rental Policy February 24, 2025
book Fraud Awareness and Whistleblower Protection Policy July 24, 2017
description Fraud Awareness and Whistleblower Protection Procedure April 10, 2024
description Freedom of Information Act Procedure March 26, 2021
book Freedom of Information Act Policy January 25, 2021
book Grants Policy February 10, 2010
description Grants Procedure February 10, 2010
book Information Security Policy September 25, 2024
book Logo and Seal Usage Policy March 22, 2021
book Maintenance and Operation of College Facilities Policy January 1, 1999
book Medical Emergency Preparedness Policy October 23, 2023
description Medical Emergency Preparedness Procedure September 13, 2023
book Mission Policy February 24, 2020
description Naming For Facilities, Areas, and Endowments Procedure January 11, 2021
book New and Revised College Policies and Procedures Policy December 18, 2023
description New and Revised College Policies and Procedures Procedure December 7, 2023
book Possession of Weapons Policy February 24, 2014
description President's Cabinet Membership and Standards Procedure November 20, 2023
book President's Cabinet Policy February 26, 2024
book Property Naming Policy March 17, 2011
book Service Animals Policy December 14, 2015
description Service Animals Procedure December 14, 2015
book Smoke Free Campus Policy July 28, 2014
book Social Media Policy November 27, 2017
book Strategic Planning Institutional Goals Policy September 25, 2023
description Strategic Planning Procedure August 16, 2023
book Surveys Policy November 28, 2016
book Textbooks Policy January 1, 1999
book Use and Disposal of College Property Policy January 17, 2002
description Use and Disposal of College Property Procedure January 17, 2002
book Use of College Equipment Policy January 1, 1999

Business Services and Finances

  Policy/Procedure Approval Date
book Acceptance and Processing of Donations Policy September 28, 2015
description Acceptance and Processing of Donations Procedure September 28, 2015
book Accounting Policy April 20, 1998
book Accounts Receivable Policy May 19, 2014
description Accounts Receivable Procedure January 10, 2024
book Audits Policy March 23, 2013
book Budget Policy January 1, 1999
book Cash Handling Policy May 19, 2014
description Cash Handling Procedure May 19, 2014
book College Finances Policy January 1, 1999
book College Indebtedness Policy January 1, 1999
book Compliance with Disclosures Pursuant to Securities Law Policy February 28, 2022
description Compliance with Disclosures Pursuant to Securities Law Procedure January 27, 2022
book Depository of Funds Policy July 22, 2024
book Fund Balance Policy June 22, 2020
book Fund Solicitation Policy April 27, 2020
description Fund Solicitation Procedure April 27, 2020
book Identity Theft Pursuant to Red Flags Rule Policy December 17, 2009
description Identity Theft Pursuant to Red Flags Rule Procedure December 17, 2009
book Insurance Policy January 1, 1999
book Inventory Control - Non-Expendable Items Policy August 19, 2024
description Inventory Control - Non-Expendable Items Procedure September 11, 2024
book Investments Policy July 22, 2024
book Liability Policy January 1, 1999
book Partial Tuition Support (Charge Back) Policy January 1, 1999
book Payment Card Industry Data Security Standards Policy March 25, 2024
description Payment Card Industry Data Security Standards Procedure February 14, 2024
book Purchasing and Contracts Policy November 28, 2016
description Purchasing and Contracts Procedure April 15, 2025
book Records Maintenance and Retention Policy February 17, 1993
book Senior Citizen Tuition Waiver Policy April 25, 2016
book Solicitation Policy December 21, 2000
book Tuition and Fees Policy January 1, 1999

Personnel

  Policy/Procedure Approval Date
book Paid Leave for All Act Policy May 20, 2024
description Paid Leave for All Act Procedure November 13, 2024
book A Reduction in Force Policy January 1, 1999
book Academic Support Services Faculty Policy January 1, 1999
book Adjunct Faculty Pay for Former Employees of Kaskaskia College Policy November 15, 2007
description Adjunct Faculty Pay for Former Employees of Kaskaskia College Procedure November 15, 2007
book Adjunct Faculty Pay Policy December 21, 2007
description Adjunct Faculty Pay Procedure December 21, 2007
book Appointment Status and Length of Appointment (Part-time, Short-term and Seasonal) Policy January 1, 1999
book Award Recognition Policy July 1, 2013
description Award Recognition Procedure February 23, 2022
book Blood-borne Pathogens Policy July 20, 1995
description Campus Closure for Employees Procedure February 14, 2024
book Campus Closure for Employees Policy January 23, 2023
book Cell Phone Safety Policy August 18, 2008
book COMPENSATORY TIME FOR NON-UNION NON-EXEMPT EMPLOYEES Policy June 26, 2023
description COMPENSATORY TIME FOR NON-UNION NON-EXEMPT EMPLOYEES Procedure May 10, 2023
book Compensatory Time for Police Officers Policy October 23, 2023
description COMPENSATORY TIME FOR POLICE OFFICERS Procedure September 13, 2023
book Conflict of Interest/Nepotism Policy August 27, 2018
description Conflict of Interest/Nepotism Procedure August 27, 2018
book Discipline, Suspension, and Discharge of College Employees Policy January 1, 1999
description DISCIPLINE, SUSPENSION, AND DISCHARGE OF COLLEGE EMPLOYEES Procedure May 10, 2023
book Distribution of Directory Information Policy August 21, 1997
description Donation of Paid Leave Days for College Major Gifts Campaign Procedure November 15, 2007
book Donation of Paid Leave Days for College Major Gifts Campaign Policy November 15, 2007
book Drug Free Workplace Policy March 16, 1995
book Educational Advancement Policy September 16, 2004
description Educational Advancement Procedure September 16, 2004
book EMPLOYEE ATTENDANCE, ABSENTEEISM, AND UNAUTHORIZED ABSENCE Policy June 26, 2023
book EMPLOYEE BEREAVEMENT LEAVE Policy May 22, 2023
description EMPLOYEE BEREAVEMENT LEAVE Procedure December 7, 2023
book Employee/Retiree Tuition/Mandatory Fee(s) Waiver Policy March 20, 2023
description Employee/Retiree Tuition/Mandatory Fee(s) Waiver Procedure May 13, 2024
book Employees with Communicable Diseases Policy August 24, 2020
book Equal Employment Opportunity/Affirmative Action Policy January 1, 1999
book Faculty Evaluation System Policy January 1, 1999
book Family and Medical Leave Act (FMLA) Policy April 22, 2024
description Family and Medical Leave Act (FMLA) Procedure March 14, 2024
book Health Care Benefits Policy May 16, 1996
book Introductory Probationary Period for Non-Faculty Employees Policy June 24, 2024
description Introductory Probationary Period for Non-Faculty Employees Procedure May 13, 2024
book Longevity Pay Policy July 23, 2012
description Longevity Pay Procedure July 5, 2018
book Mandated Reporting of Child Abuse and Neglect Policy September 24, 2012
book Non-Harassment Policy December 21, 2002
description OVERTIME COMPENSATION FOR NON-UNION NON-EXEMPT EMPLOYEES Procedure May 10, 2023
book OVERTIME COMPENSATION FOR NON-UNION NON-EXEPT EMPLOYEES Policy June 26, 2023
book Overtime Compensation for Police Officers Policy October 23, 2023
description OVERTIME COMPENSATION FOR POLICE OFFICERS Procedure September 13, 2023
book Ownership and Royalties of Patents and/or Copyrights Policy January 1, 1999
book Patient Protection and Affordable Care Act Policy June 24, 2013
book Personal Leave of Absence Policy September 24, 2018
description Personal Leave of Absence Procedure January 1, 1999
book Professional Development Policy November 16, 1998
book Prohibited Political Activities and Gift Ban Policy May 20, 2004
book Remote Work Policy June 24, 2024
description Remote Work Procedure May 13, 2024
book Retirement Policy February 16, 1998
book Salaries Policy January 1, 1999
book Selection, Appointment, and Reappointment Policy April 8, 2002
description Selection, Appointment, and Reappointment Procedure June 7, 2022
book Sexual Abuse Policy August 21, 2003
description Sexual Abuse Procedure August 21, 2003
book Sexual Offender/Sexual Predator Registration for Students, Employment Applicants, and Employees of Kaskaskia College Policy December 16, 2012
description Sick Leave Bank Procedure May 16, 2002
book Sick Leave Bank Policy May 16, 2002
book SICK LEAVE Policy December 18, 2023
description Sick Leave Procedure November 20, 2023
book Support Staff Policy July 21, 1988
book Teaching Faculty Policy January 1, 1999
book Tenure Policy January 1, 1999
book Travel and Expense Reimbursement Policy March 3, 2020
description Travel and Expense Reimbursement Procedure December 19, 2016
book Types of Appointments Policy January 1, 1999
book Vacation Leave for Grant-funded Employees Policy July 1, 2005
book Vacation Leave for Non-Grant-funded Employees Policy July 1, 2005
book Voluntary Separation of Employment Policy March 20, 1997

Student Services

  Policy/Procedure Approval Date
book Academic Advising Policy January 25, 2021
book Academic Renewal Policy December 7, 2011
description Academic Renewal Procedure December 7, 2011
book Admissions Policy April 22, 2024
book Athletic Hall of Fame Policy December 19, 2016
description Athletic Hall of Fame Procedure November 28, 2016
book Definition of Residence Policy January 23, 2023
description Definition of Residence Procedure December 7, 2022
book Disability Services Policy July 17, 2008
description DISABILITY SERVICES Procedure March 14, 2024
book Financial Aid Policy September 16, 2010
book Fitness Center Policy January 28, 2010
description Fitness Center Procedure January 28, 2010
book Follow Up Studies Policy August 16, 2017
book HARDSHIP WITHDRAWAL Policy October 24, 2022
description HARDSHIP WITHDRAWAL Procedure September 14, 2022
book Maintenance of Records Policy August 16, 2017
book Privacy of Student Records (FERPA) Policy May 18, 2020
description Privacy of Student Records (FERPA) Procedure May 18, 2020
book Prohibiting Sex-Based Misconduct Policy October 28, 2024
description Prohibiting Sex-Based Misconduct Procedure September 11, 2024
book Religious Observance Act Policy December 16, 2024
book Reverse Transfer Policy May 24, 2021
description Reverse Transfer Procedure April 29, 2021
book Standards for Academic achievement Policy February 26, 2024
description Standards for Academic Achievement Procedure January 11, 2021
book Student Accident Insurance Policy January 20, 2005
book Student Activities Policy December 5, 2021
book Student Activities Budget Policy July 24, 2017
description Student Activities Budget Procedure July 24, 2017
description Student Activities Procedure January 25, 2021
book Student Attendance Policy February 22, 2021
book Student Code of Conduct Policy July 24, 2017
description Student Code of Conduct Procedure February 26, 2024
book Student Complaints - Non-Grade Appeal, Non-Harassment Issues Policy October 21, 2010
description Student Complaints - Non-Grade Appeal, Non-Harassment Issues Procedure December 3, 2024
book Student Rights and Responsibilities Policy July 24, 2017
description Student Rights and Responsibilities Procedure July 24, 2017
book Student Services Policy September 16, 2010
book Student Wellness Intervention and Facilitation Team (SWIFT) Policy March 21, 2016
description Student Wellness Intervention and Facilitation Team (SWIFT) Procedure March 21, 2016
book Students with Communicable Diseases Policy August 24, 2020
book Transfer Credit Policy February 26, 2024
book Use of Student Promotional Information Policy April 24, 2003
book Veterans Services Policy March 26, 2018
description Veterans Services Procedure March 26, 2018
book Waiver and scholarship awards Policy November 5, 2019
description Waiver and scholarship awards Procedure November 25, 2019

Instruction

  Policy/Procedure Approval Date
book Academic Freedom Policy January 1, 1999
book Auditing of Classes Policy February 24, 2025
book Campus Cancellation of Classes Policy December 19, 2022
description Campus Cancellation of Classes Procedure November 17, 2022
book Certificates Policy January 1, 1999
book Class and Program Scheduling Policy February 24, 2025
book Classification of Students Policy January 1, 1999
book Classroom Visitation Policy January 1, 1999
book Copyright Policy December 18, 2017
description Copyright Procedure December 18, 2017
book Course Lab Fees Policy December 24, 2003
description Course Lab Fees Procedure November 13, 2024
book Credit for Prior Learning Policy February 24, 2025
description Credit for Prior Learning Procedure April 15, 2025
description Credit Hour Compliance Procedure December 7, 2023
book Credit Hour Policy August 27, 2018
book Curriculum Development Policy April 27, 2020
description Curriculum Development Procedure December 7, 2023
book Distance Learning Engagement Policy April 20, 2022
description Distance Learning Engagement Procedure December 17, 2018
book Faculty and Instructional Staff Credentialing Policy October 23, 2023
description Faculty and Instructional Staff Credentialing Procedure September 13, 2023
book Faculty Class Cancellation Policy January 23, 2023
description Faculty Class Cancellation Procedure December 7, 2022
book Faculty Mentoring Policy December 16, 2013
description Faculty Mentoring Procedure December 9, 2013
book Grade Appeals Policy July 23, 2018
description Grade Appeals Procedure February 13, 2025
book Grading System Policy July 1, 1993
description Grading System Procedure December 3, 2024
book Guarantee of Competency for Occupational Programs Policy October 15, 1992
book Guarantee of Course Transferability for Associate in Arts and Associate in Science Degrees Policy October 15, 1992
book Incomplete Grades Policy December 15, 2011
description Incomplete Grades Procedure September 15, 2011
book Independent Study Policy February 24, 2025
description Independent Study Procedure January 15, 2025
book Public Peformances, Presentations, and Exhibits Policy February 24, 2025
book Syllabi Policy March 28, 2022
description Syllabi Procedure September 13, 2023