Meetings Held by Audio or Video Conference
According to the Illinois Open Meetings Act [5 ILCS 120/7(e)(1)], the Kaskaskia College Board of Trustees may hold regular meetings or special meetings by audio or video conference, without the physical presence of a quorum of the members, so long as the Governor or the Illinois Department of Public Health has issued a disaster declaration related to the public health concerns because of a disaster as defined in Section 4 of the Illinois Emergency Management Agency Act, and all or part of the jurisdiction of the public body is covered by the disaster area.
If a meeting is held by audio or video conference, it must be conducted in such a manner that allows all Board members participating, as well as the public, to hear each other at the same time. In the case of an executive/closed session being held by teleconference or videoconference, the requirement for the public to hear does not apply.
The same procedures and Rules of Order will apply to meetings held by audio or video conference as apply to meetings held under regular procedures. In addition, all meetings held by audio or video conference will be held in accordance with the Illinois Open Meetings Act (5 ILCS 120/7).
Trustee Attendance by Audio or Video Conference
If a Trustee desires to participate via electronic means and meets the Open Meetings Act criteria [5 ILCS 120/7(a)] for such participation, the Trustee must request such participation by contacting the Secretary or Clerk of the public body before the meeting unless advance notice is impractical.
Approval History: Replaces Meetings Held by Teleconference or Videoconference 1.609 approved August 24, 2020; Revised December 18, 2023