The procedures outlined below are required to be followed when classes are cancelled by faculty:
- All faculty are required to use the KC Class Cancellation Email account when cancelling classes. The email address is classcancellation@kaskaskia.edu. Within that email, faculty are required to leave the following information: name, class or classes to be cancelled (require section name and number) or all day and/or evening classes, time and day of classes, location/room number, and work assigned to be completed before the next regularly scheduled class session. During normal business hours, 7:00 am – 5:00 pm, the Instructional Dean's Office will monitor the email account. After 5:00 pm, the Education Center evening staff will monitor the email account from 5:00 pm – 7:00 pm.
- The office monitoring the class cancellation email account will process the class cancellation within the Class Cancellation app on MyKC, which will send a text message to students who have chosen not to opt out of the alert service.
- Additionally, a sign is placed on the classroom door indicating the class cancellation. For main campus class cancellations received after 5:00 pm, the Education Center evening staff monitoring the class cancellation email account will notify main campus security to post a notice outside the classroom door on the main campus.
- An email is sent to the Class Cancellation Distribution List, maintained by the Instructional Services Coordinator, providing notification of class cancellation.
- Faculty are required to complete a Campus Closing/Class Cancellation/Mode of Delivery Change form documenting how content will be made up.
- Full-time faculty may be required to electronically complete a Paid/Unpaid Leave Request in Self-Service for cancelled classes pursuant to the Campus Closing/Class Cancellation/Mode of Delivery Change form instructions.
- The Dean’s office will save a copy of the Campus Closing/Class Cancellation/Mode of Delivery form in the S drive “Class Cancellation Forms” folder.
- The Dean's Office works with faculty to ensure these forms are processed in a timely manner after the class cancellation.
Replaces Class Cancellation Procedure 3.16P
Approved August 18, 2011; December 7, 2022, September 10, 2025