Clubs and Organizations are allocated funding from the Student Activities budget. The amount of available funding is proposed during the campus-wide budget approval process.
This funding supplements a portion of the expenses that the student clubs and organizations incur throughout the year.
- The Office of Campus Life utilizes the Clubs and Organizations allocation rubric (attached) to determine the allocation recommendation.
- The Office of Campus Life will recommend the clubs or organizations’ allocations based on their club allocation rubric score. The four club categories utilized in scoring are explained below; all funding is based upon available College resources.
- Category 4 Clubs
Ranked based upon the following information in the order listed:
- Total score of 18-24 points
- Beginning of the Year Report – Funding Requests
- Club standing
Up to 100% of the student club or organization's projected expenses, minus club account balance.
B. Category 3 Clubs
Ranked based upon the following information in the order listed:
- Total score 13-17 points
- Beginning of the Year Report – Funding Requests
- Club standing
Up to 50% of the student club or organization's projected expenses, minus the club account balance.
C. Category 2 Clubs
Ranked based upon the following information in the order listed:
- Total score of 8-12 points
- Beginning of the Year Report – Funding Requests
- Club standing
Up to 25% of the student club or organization's projected expenses, minus the club account balance.
D. Category 1 Clubs
Student clubs and organizations scoring less than eight will not receive an
allocation; those with two consecutive years at this level will be subject to
dissolution.
III. The Office of Campus Life will submit an annual review of all student clubs and organizations to the Campus Life and Co-Curricular Advisory Council. Recommendation for dissolution of student clubs or forfeiture of sponsorship with a Category 1 rating for two consecutive years will be determined by the Campus Life and Co-Curricular Advisory Council. Any remaining funds in a dissolved organization’s Trust and Agency account will be transferred into the Student Activities Support Trust and Agency fund. This fund is held in reserve to supplement unexpected club-related expenses, including, but not limited to, new student club and organization allocations and travel expenses related to participation in state and national-level events.
Activities utilized for Co-Curricular Assessment that provide clear evidence of learning outside the classroom will be given preference for funding.
Club sponsors will be asked to provide a self-evaluation at the beginning of the year report. Sponsors will use the rubric below and the Clubs and Organizations Handbook to self-evaluate the standing of their club.
Clubs and Organizations Allocation Rubric
Criteria | 4 Points | 3 Points | 2 Points | 1 Point | Totals |
Community Service | Performs two or more community service events in two or more communities each semester. | Performs one community service event without financial gain in the community each semester. | Performs one community service event without financial gain in the community each semester | Does not perform community service events without financial gain in the community during the year. | |
Campus Engagement | Participates in Meet the Clubs and the Spring and Fall Picnic and has at least one independent on campus event each semester. | Participates in Meet the Clubs and the Spring and Fall Picnic or hosts multiple independent on campus events. | Participates in Meet the Clubs and either the Spring or Fall Picnic or hosts at least one independent on campus event. | No participation in or independent hosting of college events. | |
Fundraising | Raises 50-100% of projected expenses. | Raises 50% of projected expenses. | Raises 25% of projected expenses. | Raises less than 25% of their projected expenses. | |
Club Sponsor | Submit yearly self-evaluation using this rubric and the clubs and orgs handbook guidelines. | Meets all sponsor responsibilities as outlined in the Clubs and Organizations Handbook and the Sponsor contract. | | | |
Club Meetings | Holds monthly club meetings and files information in team’s folder monthly. | Holds monthly club meetings and files information with end of the year report. | Club meets more than once each semester and files information with end of the year report | Club meets once a semester and files information with end of the year report. | |
Extra Point | Co-Curricular project that submits evidence showing learning outside of the classroom. | | | | |
Approval History:
July 24, 2017; October 20, 2025